What Insurance Documents Can I Upload?

With Holistiplan's Insurance Risk Management tool, you can now review insurance documents within Holistiplan for your clients in the same way you can with income tax reviews. To do this, you will need to update your declarations pages from your client's policies to Holistiplan.

 

What are declarations pages, and what does Holistiplan need? Let's take a look.

Each policy's declarations pages or policy declarations will declare what perils the policy covers, the premiums for the policy, and other important information that Holistiplan needs to produce the most complete Insurance Review possible for your client. Below are some examples of what a Declarations Page will feature and what information is included.

Click on the links below to be directed to the basic anatomy of each policy declaration type.

• Homeowner's Policy
  • Renters
  • Condo
• Landlord Policy
• Automobile Policy
• Umbrella Policy
  
  
  

 

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Anatomy of a Homeowners Policy:

Basic Information:

• Insurance Carrier/Company - Usually indicated at the top of the policy, sometimes identified only by a logo. Indicate the actual insurance company, not a larger parent company. 
• Policy Period - Beginning and ending dates.
• Total Premium - For all the coverages included in the policy.

Coverages:

Some insurers list the standard coverage types with an A, B, C, D labeling system; some do not. The coverage types usually follow in that same order, regardless of whether the alphabetic labels are present or not.

• A) Dwelling - This amount is what the insurance company will cover to repair or rebuild your home’s structure if damaged or destroyed in a covered loss (e.g., fire, storm damage).
• B) Other Structures - This amount is what the insurance company will cover to repair or rebuild damage to structures detached from the home (e.g., fence, storage shed, barn).
• C) Personal Property - Think of your home as a container. Take off the roof, pick it up and turn it upside down, and shake it. All the things that fall out are your personal property. This amount is what the insurance company will cover to repair or replace your belongings up to the limit listed. Some insurers cover only property in the home, while others provide coverage for other locations, like a storage unit etc.
  • Many policies will include an endorsement to add what’s called “Replacement Cost” coverage to personal property, which effectively covers the amount that it would take to replace a covered item. The alternative to "Replacement Cost" coverage is usually referred to as “Actual Cash Value” coverage, which is equal to the cost less depreciation.
• D) Loss of Use - This amount is what the insurance company will cover, usually to a limited dollar amount or specific amount of time (usually 12 to 24 months), for expenses to live somewhere else (e.g. a hotel stay or rent), while your home is repaired due to a loss.
• E) Liability - Often referred to as “Personal Liability,” this amount is what the insurance company will cover if the insured causes injuries to someone or damage to their property when visiting your home (e.g., someone breaks their leg in your backyard and sues you for medical expenses).
• F) Medical Payments - This amount is what the insurance company will cover for medical expenses for guests injured on your property, particularly if you are not legally responsible, in which case the injured party may collect under the liability coverage in Section E above.

Additional/Included Coverages and/or Options:

This is a catch-all section and may be called different things depending on the insurer. These include amendments, or additional coverages beyond the basic features outlined in A-F above. Below are some (but not all) of the common options you may see, and are the ones that are captured on the Holistiplan Insurance Review:

• Ordinance/Law - Provides coverage to bring an older home up to current code (if necessary) during a covered repair/rebuild. This will be expressed as a dollar amount or percentage. 
• Mold and Fungus - Provides coverage for remediation costs for mold and fungus damage in your home, which could be the result of flooding, water damage, etc. 
• Water Seepage - Provides coverage for damage resulting from slow drip leaks that occur gradually and go unnoticed for a period of time.
• Equipment Breakdown - Provides coverage when equipment fails due to artificially generated electrical surges (not shown in example).
• Service Line - Provides coverage for utility service lines, such as the service line connecting the main line (e.g., water) to your home’s access to that utility (not shown in example).
• Water Backup - Provides coverage for water damage resulting from water backup or sewer failures within your home (not shown in example).
• ID Theft - Provides coverage for damages as a result of ID theft. This coverage is broader than the coverage listed for forgery, cash, or card misuse included in some policies (not shown in the example).
• Loss Assessment (HOA and Condo Association) - Provides coverage if your HOA (Home Owners Association) or Condo Association levies an assessment for members to cover damages occurring in one of the association's common areas (not shown in example).
  
  

Deductible(s):

Deductibles are what the insurer is responsible for before the insurance coverage kicks in. Normally, this is expressed in a general amount for a certain section of coverage. Some policies will include deductibles for damage caused by specific occurrences,  such as wind and hail, hurricanes, or earthquakes, to name a few.

Separately Scheduled Items:

Some policies include additional coverage for items to acknowledge that the basic policy has lower limits compared to the value of the item. Most often, you’ll see this for jewelry, though you may see it for artwork or other high-value items.

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Anatomy of a Condo Policy:

Condo insurance differs from a standard homeowners policy in several key ways. For example, it typically doesn’t include other structures coverage but may offer common endorsements like water backup, mold, and more. Here are a few important considerations when reviewing condo coverage:

Dwelling Limit: This coverage is referred to by various names for condos, such as Building Property (see Figure 1) or Additions & Alterations—but all serve the same core purpose: to cover the interior structure of a condo unit, commonly known as “walls-in” coverage.

The required amount of coverage can vary depending on the condo association’s bylaws. Some insurance carriers rely on the agent to determine the appropriate dwelling limit, while others automatically include a base amount calculated as a percentage of the personal property coverage. However, this default limit may not always meet the bylaw requirements. If additional coverage is needed, the unit owner must either increase the dwelling limit or add an endorsement (see Figure 2) to ensure adequate protection.

Figure 1:

Figure 2:

Additions and Alterations: also known as Betterments & Improvements, refer to any modification made to the original structure of a condominium unit. These changes may need to be considered when determining the appropriate dwelling coverage limit. Some insurance carriers include this coverage within the dwelling limit, while others require a separate endorsement.

Loss Assessment
Loss assessment is an optional endorsement that provides coverage when a condo association’s master policy does not fully cover damage to shared property or common areas, such as hallways, lobbies, or amenities. This endorsement helps cover the individual unit owner's share of any special assessment levied by the association to address these shortfalls.

Loss Assessment Deductible
Loss assessment deductible coverage helps pay the unit owner’s portion of the deductible associated with the condo association’s master policy. This can be particularly important when associations have high deductibles that are passed on to owners as part of a special assessment. It is recommended that policyholders review their association's bylaws to ensure their coverage complies with the association’s requirements.

Bylaws
Condo and co-op unit owners are advised to share their association’s bylaws with their insurance agent. These bylaws define the coverage requirements for the unit owner and clarify which areas are covered by the association’s master policy. They may also specify the owner’s responsibility for “walls-in” coverage, improvements and betterments, or liability for damage to other units. Reviewing the bylaws with an agent ensures that the insurance policy aligns with the unit owner’s obligations under the association's rules.

 

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Anatomy of a Landlord Policy:

Basic Information:

• Insurance Carrier/Company - Usually indicated at the top of the policy, sometimes identified only by a logo. Indicate the actual insurance company, not a larger parent company. 
• Policy Period - Beginning and ending dates.
• Total Premium - For all the coverages included in the policy.

Coverages:

Some insurers categorize standard coverage types using an A, B, C, D labeling system, while others do not. The coverage types usually follow in that same order, regardless of whether the alphabetic labels are present or not.

• A) Dwelling - This is the amount the insurance company will pay to repair or rebuild the rental property's physical structure if it is damaged or destroyed by a covered loss (e.g., fire, storm damage). It applies only to the landlord-owned building, not tenant improvements or contents.
• B) Other Structures - This covers damage to structures on the rental property that are not attached to the main dwelling, such as fences, detached garages, storage sheds, or barns. These must be landlord-owned to be covered under this provision.
  • This can also be referred to as Dwelling Extensions
• C) Personal Property - This covers personal property owned by the landlord and used to service the rental (e.g., appliances like refrigerators, stoves, washers/dryers provided for tenant use). It does not cover tenant belongings.
  • Policies may offer “Replacement Cost” coverage for these items, which reimburses the cost to replace the item new. The alternative is “Actual Cash Value,” which deducts for depreciation.
  • Important: Tenants must carry their own renters insurance (HO-4) to cover their personal belongings.
• D) Loss of Use - This coverage reimburses the landlord for lost rental income if the rental property becomes uninhabitable due to a covered loss (e.g., fire or water damage). Coverage is typically limited to a dollar amount or a specific time frame (e.g., 12 to 24 months).
  • Review this limit to ensure it aligns with the actual rent collected from the unit(s).
• E) Liability - Often referred to as “Personal Liability,” this amount is what the insurance company will cover if the insured causes injuries to someone or damage to their property when visiting your home (e.g., someone breaks their leg in your backyard and sues you for medical expenses).
  • Premises Liability is another way we see liability coverage offered within landlord policies. This covers the landlord’s legal responsibility for injuries to others or damage to their property occurring on the rental premises (e.g., a tenant’s guest is injured due to unsafe stairs).
    • Note: This coverage is generally more limited than "Personal Liability" in homeowner policies, as it typically applies only to incidents occurring at the rental property itself.
• F) Medical Payments - This coverage pays for minor medical expenses if a guest is injured on the rental property, regardless of fault. It is designed to cover small claims without needing to establish legal liability. For more serious injuries or legal claims, liability coverage (Section E) would apply.

Additional/Included Coverages and/or Options:

This is a catch-all section and may be called different things depending on the insurer. These include amendments or additional coverages beyond the basic features outlined in A-F above. Below are some (but not all) of the common options you may see, and are the ones that are captured on the Holistiplan Insurance Review:

• Ordinance/Law - Covers the extra cost to bring a damaged or older rental property up to current building codes during a covered repair or rebuild. This is especially important for older properties. 
  • Coverage limits are usually shown as a dollar amount or a percentage of Dwelling coverage.
• Inflation Guard-Automatically adjusts your Dwelling coverage amount over time to keep pace with inflation and rising construction costs, helping ensure you’re not underinsured when a loss occurs. 
  • If there are improvements made to a home its important to disclose as the inflation may not be enough to cover those type of enhancements. 
• Personal Injury-Provides liability protection for non-physical injuries such as libel, slander, wrongful eviction, or invasion of privacy—risks particularly relevant for landlords managing tenants.
• Water Limitations- Some policies include caps or sublimits on water damage coverage (e.g., from burst pipes or appliance leaks). It's important to review whether this coverage is restricted or limited, as water damage is a common claim type.
• Vandalism Coverage- Provides protection against intentional damage to your rental property caused by others, including tenants or unknown individuals. Some policies exclude vandalism for properties that are vacant or unoccupied.
• Mold and Fungus - Covers remediation and cleanup costs related to mold, mildew, or fungus, often stemming from water damage or high humidity. This coverage is usually limited and may come with strict conditions or exclusions.
• Water Backup - Provides coverage for water damage resulting from water backup or sewer failures within the home. This would NOT cover damage to tenants property. They need to add this endorsement to their renters policy. 
• Loss Assessment (HOA and Condo Association) - If you own a rental unit in a condominium or homeowners association, this coverage helps pay your share if the association issues a special assessment for a covered loss in a common area (e.g., roof damage in a condo building).
  • Note: This is generally only relevant for condo units or properties within an HOA.
    
    

Deductible(s):

A deductible is the amount the landlord is responsible for paying out of pocket before the insurance coverage begins to pay for a covered loss. This amount typically applies per claim and is outlined for specific sections of the policy, such as Dwelling or Other Structures coverage.

Many landlord insurance policies also include separate deductibles for specific types of events, such as: Wind and hail, Hurricanes or named storms, and Earthquakes. Landlords need to review their deductible structure carefully to understand how much they would be expected to pay in different types of loss scenarios, especially in high-risk areas. 

Note: Percentage-based deductibles are typically calculated using the Dwelling Replacement Cost. As this amount increases annually due to inflation adjustments, the out-of-pocket deductible will also increase over time, unless otherwise capped.

Anatomy of an Automobile Policy:

Basic Information:

• Insurance Carrier/Company - Listed sometimes as a subsidiary of a larger company. In the example below, the company is “Safeco,” even though the official title and longer name is “Safeco Insurance - A Liberty Mutual Company.”
• Policy Period - Beginning and ending dates.
• Premium - Look for the "total" premium. Some insurance companies break out the total premium into itemized premiums for each article of coverage, but not always.
• Deductibles - These are what the insurer is responsible for before the insurance coverage kicks in. Normally, this is expressed in a general amount for collision and comprehensive (sometimes called “other than collision”) coverage, but there can also be specific deductible amounts for uninsured or underinsured drivers, for example.
• Drivers - Often, the drivers covered are listed on the policy. Sometimes ages are included to let you know if there are any child drivers on the policy. (not shown in the example)
• Vehicles - Policies will cover at least one - and often more than one - vehicle. You can add a vehicle by clicking the “+Add Another Vehicle” Button within the auto policy's Document View panel. Enter the model year, make, and model as indicated.

Liability Coverage:

• Bodily Injury/Property Damage: These list the limits of liability coverage when at fault for an accident. The other driver(s) may receive up to these limits from your insurance company if you are sued for bodily injury to the passengers or damage to their vehicle(s) and property. 
  • Bodily injury liability coverage is often broken out into two parts: damage per person and damage per accident (or occurrence). 
  • Property damage liability coverage will be a separate amount. 
  These liability coverages are usually listed as a set of three numbers. This coverage is expressed in units of a thousand and is often written that way (e.g., $250,000/$500,000/$100,000).  Some policies use a single combined limit across all types of policies (e.g. $500,000). Holistiplan can accommodate either. 

Medical Payments / Personal Injury Protection (PIP) Coverage:

• Policies will also often include one or both of “Medical Payments to Others” or “Personal Injury Protection”, both of which allow for medical payments regardless of who is at fault in the accident. However, if you are at fault in an automobile accident, the injured party may also choose to collect under the liability coverage discussed earlier.

Uninsured/Underinsured Motorists Coverage:

• Some policyholders will elect to carry uninsured/underinsured coverage, which protects them in case they are in an accident with someone carrying no insurance, or not enough insurance to cover the injuries and/or damage to property you sustain. 
• This coverage is expressed in units of a thousand and is often written that way (e.g., $250,000/$500,000/$100,000). Some policies use a single combined limit across all types of policies (e.g. $500,000). Holistiplan can accommodate either. 
  

Damage to Insured's Vehicle:

• There are two coverage elements related to damage to the insured's vehicle
  • Collision
  • Comprehensive/Other than Collision

Most of the time, vehicles will have both coverages. But sometimes, it’s possible that a vehicle will have one coverage but not the other. Indicate which coverage a vehicle has by checking the appropriate box associated with that vehicle. 



Additional Features

Policies can also include additional features. Some of the most common features are included below, and if applicable to your client's policy, can be indicated by checking the appropriate box for each.

• Rental car reimbursement
• Roadside assistance
• Adult children on the policy
• Child drivers in the policy

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Anatomy of an Umbrella Policy:

Basic Information:

• Insurance Carrier/Company: Listed sometimes as a subsidiary of a larger company. In the example above, the company is “Safeco Insurance,” even though they are a Liberty Mutual company.
• Policy Period - Beginning and ending dates.
• Premium - Look for the "total" premium. Some insurance companies break out the total premium into itemized premiums for each article of coverage, but not always.

Coverages:

• Most often, for umbrella policies, you will see the umbrella limit listed as a combined limit, as in the example above, which applies to all underlying (homeowners, automobile, or other P&C policies) policies. Sometimes, but not often, the limits will be different for the underlying policies.
  

Required Minimum Limits:

• These are the required minimum liability coverage limits for the underlying policies, not to be confused with the actual underlying coverage limits. Not every declarations page lists the required minimum underlying policy limits may instead list the actual underlying policy limits. Holistiplan will pull the actual underlying limits into the Insurance Review when you link the underlying automobile or homeowners policy to the umbrella policy. Below are the minimum required limits of liability for the underlying automobile (in blue) and homeowners (in green) policies.
  
  

• For example, using the umbrella policy example above, if the liability coverage in force within the automobile policy is only $100,000, the umbrella policy will not pay (or cover) any auto liability damages beyond that $100,000. However, if liability coverage in the auto policy is $250,000 or more, an additional $1 million of liability coverage is afforded via the umbrella policy. Similarly, if the homeowners' policy has at least $300,000 of liability coverage, the umbrella will provide an additional $1 million of liability coverage
  
  

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If you have any questions along the way, please reach out to our Support Team for more assistance!